Give project accountants a clearer pay application at the monthly cutoff
For Construction project accountants and payment application reviewers
Prepare the printed totals and schedule-of-values rows from a contractor payment application for your reviewer. Keep current amounts, cumulative amounts, and retained balances in distinct fields before the project team compares the application with its records.
25 free credits/month · No card needed
See the workflow and review checks{
"project_name": "Example Community Workshop",
"application_number": "DEMO-APP-03",
"period_to": "2026-08-31",
"completed_and_stored_to_date": 120000,
"retainage": 12000,
"previous_payments": 72000,
"current_payment_requested": 36000,
"schedule_rows": [
{
"item": "01",
"description": "Site preparation",
"scheduled_value": 150000,
"completed_and_stored_to_date": 120000,
"retainage": 12000
}
]
}Synthetic data, not a live extraction. Real responses also include confidence, validation, and result status.
When this work lands on your desk
A contractor submits a payment application near the monthly cutoff and project accounting needs a structured draft for review.
Payment applications place cumulative work, stored materials, retainage, and previous payments close together. Continuation sheets add line-level context that can be lost when only the requested amount is keyed. Revised submissions make version control another customer-owned step before any comparison is meaningful.
Start with the documents you already collect
- Contractor payment application PDFs
- Schedule-of-values continuation sheets
- Scanned progress payment submissions
PDF, JPEG, PNG, TIFF, or WEBP. Send one file per extraction call; create separate schemas when the document types need different fields.
Define the fields
Open the starter schema. Edit field descriptions, mark the values your process requires, and save it in your account.
Extract at intake
Send the document and saved schema slug to
POST /api/v1/extract, or collect the file through a branded upload site.Hand off reviewed data
Your project accountant checks the source totals and compares the reviewed record with contracts, prior applications, approved changes, and project records. Certification, payment approval, and accounting entries remain in the customer’s process.
A schema shaped around the next step.
Start with these fields, then adjust them to match your documents and destination system. The example above shows the data object you are asking Dokyumi to extract.
Download editable starter schemaStarter fields are optional until you choose which are required. Nested line items need a defined structure if you want validation of their individual values.
| Field | Type | What to capture |
|---|---|---|
project_name | string | Project name printed on the application. |
application_number | string | Application identifier, retaining revision wording where supplied. |
period_to | date | Through date for the requested payment period. |
completed_and_stored_to_date | currency | Printed cumulative amount, not the current-period increase. |
retainage | currency | Total retained amount as reported. |
previous_payments | currency | Previously certified or paid amount using the source label. |
current_payment_requested | currency | Current requested amount printed on the application. |
schedule_rows | array | Line identifier, description, and separately labeled scheduled and progress amounts. |
Give exceptions a clear path to review.
Dokyumi returns a model-reported confidence map, validation details, and a completed or review status for produced results. Check required fields and your business rules before passing data onward.
A completed extraction describes the extraction result. Your application and reviewers own matching, approvals, routing, and updates to other systems.
Read the response contractChecks for this process
- Distinguish current-period work from cumulative completed and stored amounts.
- Review retainage shown at the line level as well as application-level totals.
- Confirm the correct application version and use customer-owned arithmetic checks before approving the record.
Prove the fit on a representative batch.
Evaluate a simple application, one with stored materials, and one with a continuation sheet. Compare totals and line assignments with the accountant’s review worksheet before adding more schedule columns or contractor formats.
Compare extracted values with a reviewer’s reference set. Record corrections, unresolved fields, review time, and credits used before connecting downstream actions.
The free plan’s credit limits apply. Assisted pilots are scoped with Dokyumi before work begins.
Expand when the next process is ready
More credits support recurring project billing cycles. Additional schemas can capture change orders and lien waiver intake, while separate branded sites give contractors or project groups defined submission channels.
For a tailored implementation
Discuss custom volume or long schedule-of-values files when the validated workflow expands across a larger project portfolio.
Talk through document mix and volumeStart small. Add capacity as intake grows.
All self-service plans include the REST API, upload-site webhooks, custom confidence thresholds, and schema inference. Choose by volume, schema count, and upload sites.
Each document uses one credit per 5 pages, rounded up. An 8-page file uses 2 credits. Self-service files can be up to 50 pages; larger files, custom-built schemas, and additional volume are quoted through Enterprise. Full pricing details
Questions about construction pay application review preparation
Can it handle a G702/G703-style application?
You can define fields for the summary and continuation rows appearing in your supplied document. Test your actual form versions and schedule lengths before using the extracted record.
Will it verify that work was completed?
No. It captures reported amounts. Site review, contract checks, supporting evidence, certification, and payment authorization remain with the project team.
Can it reconcile against the prior application?
Extract each application with its identifier and period. Your system must associate versions, compare cumulative figures, and investigate changes before the reviewer approves payment.
How do I test this workflow on my own documents?
Start free with 25 credits per month, 2 schemas, and 1 branded upload site. The starter schema opens in the schema builder after sign-up. Edit the fields, save it, and upload a representative file through your account or the extraction API. Account documents are stored according to Dokyumi’s privacy policy; contact hello@dokyumi.com for deletion requests and retention requirements.