Corrective action report register
For Quality corrective action document teams
Prepare problem, stated cause, actions and owners from a capa or 8d report with fields you can edit. Effectiveness validation external.
25 free credits/month · No card needed
See the workflow and review checksInspect a document example.
Synthetic documents · Expected output- report reference
- DEMO-REPORT-0042
- supplier name
- Example Supply Company - synthetic
- problem text
- Problem text explicitly printed in the original synthetic source for reviewer context.
- stated cause text
- Preliminary cause as reported; further verification pending.
- action rows
- [ { "action_reference": "DEMO-ACTION-0042", "action_text": "Review the listed exception and record the outcome.", "owner_name": "Example Owner - synthetic", "stated_target_date": "2026-11-30", "stated_status": "Submitted for review" } ]
- verification text
- Verification text explicitly printed in the original synthetic source for reviewer context.
{
"report_reference": "DEMO-REPORT-0042",
"supplier_name": "Example Supply Company - synthetic",
"problem_text": "Problem text explicitly printed in the original synthetic source for reviewer context.",
"stated_cause_text": "Preliminary cause as reported; further verification pending.",
"action_rows": [
{
"action_reference": "DEMO-ACTION-0042",
"action_text": "Review the listed exception and record the outcome.",
"owner_name": "Example Owner - synthetic",
"stated_target_date": "2026-11-30",
"stated_status": "Submitted for review"
}
],
"verification_text": "Verification text explicitly printed in the original synthetic source for reviewer context."
}A complete synthetic document with the visible values shown below. Real responses also include model-reported confidence, validation and result status. Test your own file with this schema.
When this work lands on your desk
A capa or 8d report arrives for quality corrective action document teams. The next step needs problem, stated cause, actions and owners, recorded under the correct document reference before the information enters your quality or production document register.
A corrective action report calls a cause preliminary. Preserve that qualification rather than asserting a validated root cause. This schema keeps the source labels and values explicit so the reviewer can resolve the issue before downstream use.
Start with the documents you already collect
- CAPA or 8D report PDFs
- Scanned or photographed capa or 8d report pages
PDF, JPEG, PNG, TIFF, or WEBP. Send one file per extraction call; create separate schemas when the document types need different fields.
Define the fields
Open the starter schema. Edit field descriptions, mark the values your process requires, and save it in your account.
Extract at intake
Send the document and saved schema slug to
POST /api/v1/extract, or collect the file through a branded upload site.Hand off reviewed data
After checking report reference, supplier name, problem text, your application maps the reviewed record into your quality or production document register. Keep the original document reference with the result. Effectiveness validation external. Dokyumi processes one file with a saved schema; your application owns record matching, business rules and updates to other systems.
A schema shaped around the next step.
Start with these fields, then adjust them to match your documents and destination system. The example above shows the data object you are asking Dokyumi to extract.
Download editable starter schemaChoose required fields for your process. The starter schema preserves any defined nested fields; refine line-item structures and test them on representative files.
| Field | Type | What to capture |
|---|---|---|
report_reference | string | Report reference exactly as printed in this capa or 8d report. Preserve identifiers and qualifiers; do not look up or infer missing information. |
supplier_name | string | Supplier name exactly as printed in this capa or 8d report. Preserve identifiers and qualifiers; do not look up or infer missing information. |
problem_text | string | Problem text exactly as printed in this capa or 8d report. Preserve identifiers and qualifiers; do not look up or infer missing information. |
stated_cause_text | string | Stated cause text exactly as printed in this capa or 8d report. Preserve identifiers and qualifiers; do not look up or infer missing information. |
action_rows | array | Every visible action rows row in this capa or 8d report. Preserve separate rows, labels and qualifiers; do not merge entries or reconstruct missing ones. |
verification_text | string | Verification text exactly as printed in this capa or 8d report. Preserve identifiers and qualifiers; do not look up or infer missing information. |
Give exceptions a clear path to review.
Dokyumi returns a model-reported confidence map, validation details, and a completed or review status for produced results. Check required fields and your business rules before passing data onward.
A completed extraction describes the extraction result. Your application and reviewers own matching, approvals, routing, and updates to other systems.
Read the response contractChecks for this process
- A corrective action report calls a cause preliminary. Preserve that qualification rather than asserting a validated root cause.
- Compare every action rows row with the source, including continuation pages, separate categories and repeated table headings.
- Resolve missing report reference, supplier name, problem text against the source before using the record.
Prove the fit on a representative batch.
Test capa or 8d report examples from the layouts your team actually receives. Include the exception described here: A corrective action report calls a cause preliminary. Preserve that qualification rather than asserting a validated root cause. Compare the extracted report reference, supplier name, problem text and any line rows with a reviewer's checked reference before enabling downstream actions.
Compare extracted values with a reviewer’s reference set. Record corrections, unresolved fields, review time, and credits used before connecting downstream actions.
The free plan’s credit limits apply. Assisted pilots are scoped with Dokyumi before work begins.
Expand when the next process is ready
Add recurring extraction capacity when capa or 8d report intake becomes routine. Reuse this field contract for layouts that express the same information; create a separate schema when the next document has different fields or review requirements.
For a tailored implementation
Discuss document volume, page lengths and schema setup for quality corrective action document teams. Bring difficult capa or 8d report samples and the review requirements your implementation must preserve.
Talk through document mix and volumeStart small. Add capacity as intake grows.
All self-service plans include the REST API, upload-site webhooks, custom confidence thresholds, and schema inference. Choose by volume, schema count, and upload sites.
Each document uses one credit per 5 pages, rounded up. An 8-page file uses 2 credits. Self-service files can be up to 50 pages; larger files, custom-built schemas, and additional volume are quoted through Enterprise. Full pricing details
Questions about corrective action report register
Which fields can I capture from a capa or 8d report?
The starter schema contains report reference, supplier name, problem text, stated cause text, action rows, verification text. Edit those definitions and choose your required fields before saving. Array fields include defined sub-fields so row values have a validation structure.
What needs review in corrective action report register?
A corrective action report calls a cause preliminary. Preserve that qualification rather than asserting a validated root cause. Check the original source alongside model-reported confidence and validation output; completion status describes the extraction result, not the business decision.
How does this data reach your quality or production document register?
Save the schema, then send one supported PDF or image to POST /api/v1/extract with its slug. The response contains the data, model-reported confidence, validation and result status. Your application maps reviewed values to the destination; upload-site submissions can use a configured webhook. Effectiveness validation external.
How do I test this workflow on my own documents?
Start free with 25 credits per month, 2 schemas, and 1 branded upload site. The starter schema opens in the schema builder after sign-up. Edit the fields, save it, and upload a representative file through your account or the extraction API. Account documents are stored according to Dokyumi’s privacy policy; contact hello@dokyumi.com for deletion requests and retention requirements.