Freight carrier settlement intake
For Carrier settlement accounting teams
Prepare load references, gross pay, deductions and net pay from a carrier settlement sheet with fields you can edit. Payment release external.
25 free credits/month · No card needed
See the workflow and review checksInspect a document example.
Synthetic documents · Expected output- carrier name
- Example Carrier - synthetic
- settlement reference
- DEMO-SETTLEMENT-0042
- settlement period
- September 2026
- load payment rows
- [ { "load_reference": "DEMO-LOAD-0042", "delivery_date": "2026-09-30", "gross_pay": 1250, "adjustment_amount": 0, "stated_net_pay": 1250 } ]
- gross pay
- 1250
- deduction rows
- [ { "reference": "Example reference - synthetic", "description": "No advance deduction stated in this normal synthetic example", "amount": 0 } ]
- stated net pay
- 1250
{
"carrier_name": "Example Carrier - synthetic",
"settlement_reference": "DEMO-SETTLEMENT-0042",
"settlement_period": "September 2026",
"load_payment_rows": [
{
"load_reference": "DEMO-LOAD-0042",
"delivery_date": "2026-09-30",
"gross_pay": 1250,
"adjustment_amount": 0,
"stated_net_pay": 1250
}
],
"gross_pay": 1250,
"deduction_rows": [
{
"reference": "Example reference - synthetic",
"description": "No advance deduction stated in this normal synthetic example",
"amount": 0
}
],
"stated_net_pay": 1250
}A complete synthetic document with the visible values shown below. Real responses also include model-reported confidence, validation and result status. Test your own file with this schema.
When this work lands on your desk
A carrier settlement sheet arrives for carrier settlement accounting teams. The next step needs load references, gross pay, deductions and net pay, recorded under the correct document reference before the information enters your shipment or billing review system.
A settlement offsets a prior advance against the current load. Keep the deduction reference before a settlement reviewer approves payment. This schema keeps the source labels and values explicit so the reviewer can resolve the issue before downstream use.
Start with the documents you already collect
- Carrier settlement sheet PDFs
- Scanned or photographed carrier settlement sheet pages
PDF, JPEG, PNG, TIFF, or WEBP. Send one file per extraction call; create separate schemas when the document types need different fields.
Define the fields
Open the starter schema. Edit field descriptions, mark the values your process requires, and save it in your account.
Extract at intake
Send the document and saved schema slug to
POST /api/v1/extract, or collect the file through a branded upload site.Hand off reviewed data
After checking carrier name, settlement reference, settlement period, your application maps the reviewed record into your shipment or billing review system. Keep the original document reference with the result. Payment release external. Dokyumi processes one file with a saved schema; your application owns record matching, business rules and updates to other systems.
A schema shaped around the next step.
Start with these fields, then adjust them to match your documents and destination system. The example above shows the data object you are asking Dokyumi to extract.
Download editable starter schemaChoose required fields for your process. The starter schema preserves any defined nested fields; refine line-item structures and test them on representative files.
| Field | Type | What to capture |
|---|---|---|
carrier_name | string | Carrier name exactly as printed in this carrier settlement sheet. Preserve identifiers and qualifiers; do not look up or infer missing information. |
settlement_reference | string | Settlement reference exactly as printed in this carrier settlement sheet. Preserve identifiers and qualifiers; do not look up or infer missing information. |
settlement_period | string | Settlement period exactly as printed in this carrier settlement sheet. Preserve identifiers and qualifiers; do not look up or infer missing information. |
load_payment_rows | array | Every visible load payment rows row in this carrier settlement sheet. Preserve separate rows, labels and qualifiers; do not merge entries or reconstruct missing ones. |
gross_pay | currency | Gross pay explicitly labeled in this carrier settlement sheet. Preserve its sign and stated currency; do not calculate a missing amount. |
deduction_rows | array | Every visible deduction rows row in this carrier settlement sheet. Preserve separate rows, labels and qualifiers; do not merge entries or reconstruct missing ones. |
stated_net_pay | currency | Stated net pay explicitly labeled in this carrier settlement sheet. Preserve its sign and stated currency; do not calculate a missing amount. |
Give exceptions a clear path to review.
Dokyumi returns a model-reported confidence map, validation details, and a completed or review status for produced results. Check required fields and your business rules before passing data onward.
A completed extraction describes the extraction result. Your application and reviewers own matching, approvals, routing, and updates to other systems.
Read the response contractChecks for this process
- A settlement offsets a prior advance against the current load. Keep the deduction reference before a settlement reviewer approves payment.
- Check gross pay, stated net pay for signs, decimal placement and stated currency before any downstream calculation or posting.
- Compare every load payment rows, deduction rows row with the source, including continuation pages, separate categories and repeated table headings.
Prove the fit on a representative batch.
Test carrier settlement sheet examples from the layouts your team actually receives. Include the exception described here: A settlement offsets a prior advance against the current load. Keep the deduction reference before a settlement reviewer approves payment. Compare the extracted carrier name, settlement reference, settlement period and any line rows with a reviewer's checked reference before enabling downstream actions.
Compare extracted values with a reviewer’s reference set. Record corrections, unresolved fields, review time, and credits used before connecting downstream actions.
The free plan’s credit limits apply. Assisted pilots are scoped with Dokyumi before work begins.
Expand when the next process is ready
Add recurring extraction capacity when carrier settlement sheet intake becomes routine. Reuse this field contract for layouts that express the same information; create a separate schema when the next document has different fields or review requirements.
For a tailored implementation
Discuss document volume, page lengths and schema setup for carrier settlement accounting teams. Bring difficult carrier settlement sheet samples and the review requirements your implementation must preserve.
Talk through document mix and volumeStart small. Add capacity as intake grows.
All self-service plans include the REST API, upload-site webhooks, custom confidence thresholds, and schema inference. Choose by volume, schema count, and upload sites.
Each document uses one credit per 5 pages, rounded up. An 8-page file uses 2 credits. Self-service files can be up to 50 pages; larger files, custom-built schemas, and additional volume are quoted through Enterprise. Full pricing details
Questions about freight carrier settlement intake
Which fields can I capture from a carrier settlement sheet?
The starter schema contains carrier name, settlement reference, settlement period, load payment rows, gross pay, deduction rows, stated net pay. Edit those definitions and choose your required fields before saving. Array fields include defined sub-fields so row values have a validation structure.
What needs review in freight carrier settlement intake?
A settlement offsets a prior advance against the current load. Keep the deduction reference before a settlement reviewer approves payment. Check the original source alongside model-reported confidence and validation output; completion status describes the extraction result, not the business decision.
How does this data reach your shipment or billing review system?
Save the schema, then send one supported PDF or image to POST /api/v1/extract with its slug. The response contains the data, model-reported confidence, validation and result status. Your application maps reviewed values to the destination; upload-site submissions can use a configured webhook. Payment release external.
How do I test this workflow on my own documents?
Start free with 25 credits per month, 2 schemas, and 1 branded upload site. The starter schema opens in the schema builder after sign-up. Edit the fields, save it, and upload a representative file through your account or the extraction API. Account documents are stored according to Dokyumi’s privacy policy; contact hello@dokyumi.com for deletion requests and retention requirements.