Public records request intake
For Public records intake coordinators
Prepare requester, stated scope, dates and preferred format from a request form with fields you can edit. Statutory response decisions external.
25 free credits/month · No card needed
See the workflow and review checksInspect a document example.
Synthetic documents · Expected output- requester name
- Example Requester - synthetic
- contact email
- contact@example.com
- request reference
- DEMO-REQUEST-0042
- request date
- 2026-09-30
- scope text
- Scope explicitly stated in this synthetic source.
- date range text
- Date range text explicitly printed in the original synthetic source for reviewer context.
- preferred format
- Example preferred format - synthetic
{
"requester_name": "Example Requester - synthetic",
"contact_email": "contact@example.com",
"request_reference": "DEMO-REQUEST-0042",
"request_date": "2026-09-30",
"scope_text": "Scope explicitly stated in this synthetic source.",
"date_range_text": "Date range text explicitly printed in the original synthetic source for reviewer context.",
"preferred_format": "Example preferred format - synthetic"
}A complete synthetic document with the visible values shown below. Real responses also include model-reported confidence, validation and result status. Test your own file with this schema.
When this work lands on your desk
A request form arrives for public records intake coordinators. The next step needs requester, stated scope, dates and preferred format, recorded under the correct document reference before the information enters your program administration review queue.
A request refers to a date range and a specific record type. Preserve the submitted scope without deciding exemptions or response deadlines. This schema keeps the source labels and values explicit so the reviewer can resolve the issue before downstream use.
Start with the documents you already collect
- Request form PDFs
- Scanned or photographed request form pages
PDF, JPEG, PNG, TIFF, or WEBP. Send one file per extraction call; create separate schemas when the document types need different fields.
Define the fields
Open the starter schema. Edit field descriptions, mark the values your process requires, and save it in your account.
Extract at intake
Send the document and saved schema slug to
POST /api/v1/extract, or collect the file through a branded upload site.Hand off reviewed data
After checking requester name, contact email, request reference, your application maps the reviewed record into your program administration review queue. Keep the original document reference with the result. Statutory response decisions external. Dokyumi processes one file with a saved schema; your application owns record matching, business rules and updates to other systems.
A schema shaped around the next step.
Start with these fields, then adjust them to match your documents and destination system. The example above shows the data object you are asking Dokyumi to extract.
Download editable starter schemaChoose required fields for your process. The starter schema preserves any defined nested fields; refine line-item structures and test them on representative files.
| Field | Type | What to capture |
|---|---|---|
requester_name | string | Requester name exactly as printed in this request form. Preserve identifiers and qualifiers; do not look up or infer missing information. |
contact_email | string | Contact email exactly as printed in this request form. Preserve identifiers and qualifiers; do not look up or infer missing information. |
request_reference | string | Request reference exactly as printed in this request form. Preserve identifiers and qualifiers; do not look up or infer missing information. |
request_date | date | Request date explicitly printed in this request form. Keep it distinct from other dates; leave it empty if no calendar date is stated. |
scope_text | string | Scope text exactly as printed in this request form. Preserve identifiers and qualifiers; do not look up or infer missing information. |
date_range_text | string | Date range text exactly as printed in this request form. Preserve identifiers and qualifiers; do not look up or infer missing information. |
preferred_format | string | Preferred format exactly as printed in this request form. Preserve identifiers and qualifiers; do not look up or infer missing information. |
Give exceptions a clear path to review.
Dokyumi returns a model-reported confidence map, validation details, and a completed or review status for produced results. Check required fields and your business rules before passing data onward.
A completed extraction describes the extraction result. Your application and reviewers own matching, approvals, routing, and updates to other systems.
Read the response contractChecks for this process
- A request refers to a date range and a specific record type. Preserve the submitted scope without deciding exemptions or response deadlines.
- Check request date against their own printed labels; leave an unstated date empty instead of deriving it.
- Resolve missing requester name, contact email, request reference against the source before using the record.
Prove the fit on a representative batch.
Test request form examples from the layouts your team actually receives. Include the exception described here: A request refers to a date range and a specific record type. Preserve the submitted scope without deciding exemptions or response deadlines. Compare the extracted requester name, contact email, request reference and any line rows with a reviewer's checked reference before enabling downstream actions.
Compare extracted values with a reviewer’s reference set. Record corrections, unresolved fields, review time, and credits used before connecting downstream actions.
The free plan’s credit limits apply. Assisted pilots are scoped with Dokyumi before work begins.
Expand when the next process is ready
Add recurring extraction capacity when request form intake becomes routine. Reuse this field contract for layouts that express the same information; create a separate schema when the next document has different fields or review requirements.
For a tailored implementation
Discuss document volume, page lengths and schema setup for public records intake coordinators. Bring difficult request form samples and the review requirements your implementation must preserve.
Talk through document mix and volumeStart small. Add capacity as intake grows.
All self-service plans include the REST API, upload-site webhooks, custom confidence thresholds, and schema inference. Choose by volume, schema count, and upload sites.
Each document uses one credit per 5 pages, rounded up. An 8-page file uses 2 credits. Self-service files can be up to 50 pages; larger files, custom-built schemas, and additional volume are quoted through Enterprise. Full pricing details
Questions about public records request intake
Which fields can I capture from a request form?
The starter schema contains requester name, contact email, request reference, request date, scope text, date range text, preferred format. Edit those definitions and choose your required fields before saving. Array fields include defined sub-fields so row values have a validation structure.
What needs review in public records request intake?
A request refers to a date range and a specific record type. Preserve the submitted scope without deciding exemptions or response deadlines. Check the original source alongside model-reported confidence and validation output; completion status describes the extraction result, not the business decision.
How does this data reach your program administration review queue?
Save the schema, then send one supported PDF or image to POST /api/v1/extract with its slug. The response contains the data, model-reported confidence, validation and result status. Your application maps reviewed values to the destination; upload-site submissions can use a configured webhook. Statutory response decisions external.
How do I test this workflow on my own documents?
Start free with 25 credits per month, 2 schemas, and 1 branded upload site. The starter schema opens in the schema builder after sign-up. Edit the fields, save it, and upload a representative file through your account or the extraction API. Account documents are stored according to Dokyumi’s privacy policy; contact hello@dokyumi.com for deletion requests and retention requirements.