Statement of work deliverable intake
For Project operations SOW coordinators
Prepare project, deliverables, milestones and stated acceptance conditions from a sow with fields you can edit. No approval automation.
25 free credits/month · No card needed
See the workflow and review checksInspect a document example.
Synthetic documents · Expected output- client name
- Example Client - synthetic
- provider name
- Example Provider - synthetic
- project name
- Example Community Workshop - synthetic
- effective date
- 2026-10-01
- deliverable rows
- [ { "deliverable_reference": "DEMO-DELIVERABLE-0042", "description": "Example document line - original synthetic data", "stated_owner": "Example stated owner - synthetic", "due_date_text": "Date only as stated in this synthetic source; no calculated deadline." } ]
- milestone rows
- [ { "milestone_reference": "DEMO-MILESTONE-0042", "description": "Example document line - original synthetic data", "stated_date": "2026-09-30", "stated_amount": 1250, "acceptance_condition_text": "Acceptance condition text explicitly printed in the original synthetic source for reviewer context." } ]
- acceptance text
- Acceptance text explicitly printed in the original synthetic source for reviewer context.
{
"client_name": "Example Client - synthetic",
"provider_name": "Example Provider - synthetic",
"project_name": "Example Community Workshop - synthetic",
"effective_date": "2026-10-01",
"deliverable_rows": [
{
"deliverable_reference": "DEMO-DELIVERABLE-0042",
"description": "Example document line - original synthetic data",
"stated_owner": "Example stated owner - synthetic",
"due_date_text": "Date only as stated in this synthetic source; no calculated deadline."
}
],
"milestone_rows": [
{
"milestone_reference": "DEMO-MILESTONE-0042",
"description": "Example document line - original synthetic data",
"stated_date": "2026-09-30",
"stated_amount": 1250,
"acceptance_condition_text": "Acceptance condition text explicitly printed in the original synthetic source for reviewer context."
}
],
"acceptance_text": "Acceptance text explicitly printed in the original synthetic source for reviewer context."
}A complete synthetic document with the visible values shown below. Real responses also include model-reported confidence, validation and result status. Test your own file with this schema.
When this work lands on your desk
A sow arrives for project operations sow coordinators. The next step needs project, deliverables, milestones and stated acceptance conditions, recorded under the correct document reference before the information enters your contract document register.
A SOW makes a milestone payable only after stated acceptance. Preserve the condition rather than treating a date as payment authorization. This schema keeps the source labels and values explicit so the reviewer can resolve the issue before downstream use.
Start with the documents you already collect
- SOW PDFs
- Scanned or photographed sow pages
PDF, JPEG, PNG, TIFF, or WEBP. Send one file per extraction call; create separate schemas when the document types need different fields.
Define the fields
Open the starter schema. Edit field descriptions, mark the values your process requires, and save it in your account.
Extract at intake
Send the document and saved schema slug to
POST /api/v1/extract, or collect the file through a branded upload site.Hand off reviewed data
After checking client name, provider name, project name, your application maps the reviewed record into your contract document register. Keep the original document reference with the result. No approval automation. Dokyumi processes one file with a saved schema; your application owns record matching, business rules and updates to other systems.
A schema shaped around the next step.
Start with these fields, then adjust them to match your documents and destination system. The example above shows the data object you are asking Dokyumi to extract.
Download editable starter schemaChoose required fields for your process. The starter schema preserves any defined nested fields; refine line-item structures and test them on representative files.
| Field | Type | What to capture |
|---|---|---|
client_name | string | Client name exactly as printed in this sow. Preserve identifiers and qualifiers; do not look up or infer missing information. |
provider_name | string | Provider name exactly as printed in this sow. Preserve identifiers and qualifiers; do not look up or infer missing information. |
project_name | string | Project name exactly as printed in this sow. Preserve identifiers and qualifiers; do not look up or infer missing information. |
effective_date | date | Effective date explicitly printed in this sow. Keep it distinct from other dates; leave it empty if no calendar date is stated. |
deliverable_rows | array | Every visible deliverable rows row in this sow. Preserve separate rows, labels and qualifiers; do not merge entries or reconstruct missing ones. |
milestone_rows | array | Every visible milestone rows row in this sow. Preserve separate rows, labels and qualifiers; do not merge entries or reconstruct missing ones. |
acceptance_text | string | Acceptance text exactly as printed in this sow. Preserve identifiers and qualifiers; do not look up or infer missing information. |
Give exceptions a clear path to review.
Dokyumi returns a model-reported confidence map, validation details, and a completed or review status for produced results. Check required fields and your business rules before passing data onward.
A completed extraction describes the extraction result. Your application and reviewers own matching, approvals, routing, and updates to other systems.
Read the response contractChecks for this process
- A SOW makes a milestone payable only after stated acceptance. Preserve the condition rather than treating a date as payment authorization.
- Check effective date against their own printed labels; leave an unstated date empty instead of deriving it.
- Compare every deliverable rows, milestone rows row with the source, including continuation pages, separate categories and repeated table headings.
Prove the fit on a representative batch.
Test sow examples from the layouts your team actually receives. Include the exception described here: A SOW makes a milestone payable only after stated acceptance. Preserve the condition rather than treating a date as payment authorization. Compare the extracted client name, provider name, project name and any line rows with a reviewer's checked reference before enabling downstream actions.
Compare extracted values with a reviewer’s reference set. Record corrections, unresolved fields, review time, and credits used before connecting downstream actions.
The free plan’s credit limits apply. Assisted pilots are scoped with Dokyumi before work begins.
Expand when the next process is ready
Add recurring extraction capacity when sow intake becomes routine. Reuse this field contract for layouts that express the same information; create a separate schema when the next document has different fields or review requirements.
For a tailored implementation
Discuss document volume, page lengths and schema setup for project operations sow coordinators. Bring difficult sow samples and the review requirements your implementation must preserve.
Talk through document mix and volumeStart small. Add capacity as intake grows.
All self-service plans include the REST API, upload-site webhooks, custom confidence thresholds, and schema inference. Choose by volume, schema count, and upload sites.
Each document uses one credit per 5 pages, rounded up. An 8-page file uses 2 credits. Self-service files can be up to 50 pages; larger files, custom-built schemas, and additional volume are quoted through Enterprise. Full pricing details
Questions about statement of work deliverable intake
Which fields can I capture from a sow?
The starter schema contains client name, provider name, project name, effective date, deliverable rows, milestone rows, acceptance text. Edit those definitions and choose your required fields before saving. Array fields include defined sub-fields so row values have a validation structure.
What needs review in statement of work deliverable intake?
A SOW makes a milestone payable only after stated acceptance. Preserve the condition rather than treating a date as payment authorization. Check the original source alongside model-reported confidence and validation output; completion status describes the extraction result, not the business decision.
How does this data reach your contract document register?
Save the schema, then send one supported PDF or image to POST /api/v1/extract with its slug. The response contains the data, model-reported confidence, validation and result status. Your application maps reviewed values to the destination; upload-site submissions can use a configured webhook. No approval automation.
How do I test this workflow on my own documents?
Start free with 25 credits per month, 2 schemas, and 1 branded upload site. The starter schema opens in the schema builder after sign-up. Edit the fields, save it, and upload a representative file through your account or the extraction API. Account documents are stored according to Dokyumi’s privacy policy; contact hello@dokyumi.com for deletion requests and retention requirements.