Supplier sustainability questionnaire capture
For Supplier sustainability document coordinators
Prepare declared practices, dates and supporting references from a completed questionnaire with fields you can edit. No sustainability rating.
25 free credits/month · No card needed
See the workflow and review checksInspect a document example.
Synthetic documents · Expected output- supplier name
- Example Supply Company - synthetic
- questionnaire reference
- DEMO-QUESTIONNAIRE-0042
- response date
- 2026-11-30
- reporting period
- September 2026
- declared practices
- [ { "question_reference": "DEMO-QUESTION-0042", "question_text": "Please confirm the referenced supporting document.", "response_text": "Submitted response refers to the named attachment.", "attachment_reference": "DEMO-ATTACHMENT-0042" } ]
- supporting references
- Supporting references explicitly printed in the original synthetic source for reviewer context.
{
"supplier_name": "Example Supply Company - synthetic",
"questionnaire_reference": "DEMO-QUESTIONNAIRE-0042",
"response_date": "2026-11-30",
"reporting_period": "September 2026",
"declared_practices": [
{
"question_reference": "DEMO-QUESTION-0042",
"question_text": "Please confirm the referenced supporting document.",
"response_text": "Submitted response refers to the named attachment.",
"attachment_reference": "DEMO-ATTACHMENT-0042"
}
],
"supporting_references": "Supporting references explicitly printed in the original synthetic source for reviewer context."
}A complete synthetic document with the visible values shown below. Real responses also include model-reported confidence, validation and result status. Test your own file with this schema.
When this work lands on your desk
A completed questionnaire arrives for supplier sustainability document coordinators. The next step needs declared practices, dates and supporting references, recorded under the correct document reference before the information enters your supplier or purchasing review queue.
A questionnaire reports a policy commitment without measured results. Keep the answer as declared rather than assigning a sustainability rating. This schema keeps the source labels and values explicit so the reviewer can resolve the issue before downstream use.
Start with the documents you already collect
- Completed questionnaire PDFs
- Scanned or photographed completed questionnaire pages
PDF, JPEG, PNG, TIFF, or WEBP. Send one file per extraction call; create separate schemas when the document types need different fields.
Define the fields
Open the starter schema. Edit field descriptions, mark the values your process requires, and save it in your account.
Extract at intake
Send the document and saved schema slug to
POST /api/v1/extract, or collect the file through a branded upload site.Hand off reviewed data
After checking supplier name, questionnaire reference, response date, your application maps the reviewed record into your supplier or purchasing review queue. Keep the original document reference with the result. No sustainability rating. Dokyumi processes one file with a saved schema; your application owns record matching, business rules and updates to other systems.
A schema shaped around the next step.
Start with these fields, then adjust them to match your documents and destination system. The example above shows the data object you are asking Dokyumi to extract.
Download editable starter schemaChoose required fields for your process. The starter schema preserves any defined nested fields; refine line-item structures and test them on representative files.
| Field | Type | What to capture |
|---|---|---|
supplier_name | string | Supplier name exactly as printed in this completed questionnaire. Preserve identifiers and qualifiers; do not look up or infer missing information. |
questionnaire_reference | string | Questionnaire reference exactly as printed in this completed questionnaire. Preserve identifiers and qualifiers; do not look up or infer missing information. |
response_date | date | Response date explicitly printed in the source. Do not calculate a deadline from a relative period; preserve that wording for review. |
reporting_period | string | Reporting period exactly as printed in this completed questionnaire. Preserve identifiers and qualifiers; do not look up or infer missing information. |
declared_practices | array | Every visible declared practices row in this completed questionnaire. Preserve separate rows, labels and qualifiers; do not merge entries or reconstruct missing ones. |
supporting_references | string | Supporting references exactly as printed in this completed questionnaire. Preserve identifiers and qualifiers; do not look up or infer missing information. |
Give exceptions a clear path to review.
Dokyumi returns a model-reported confidence map, validation details, and a completed or review status for produced results. Check required fields and your business rules before passing data onward.
A completed extraction describes the extraction result. Your application and reviewers own matching, approvals, routing, and updates to other systems.
Read the response contractChecks for this process
- A questionnaire reports a policy commitment without measured results. Keep the answer as declared rather than assigning a sustainability rating.
- Check response date against their own printed labels; leave an unstated date empty instead of deriving it.
- Compare every declared practices row with the source, including continuation pages, separate categories and repeated table headings.
Prove the fit on a representative batch.
Test completed questionnaire examples from the layouts your team actually receives. Include the exception described here: A questionnaire reports a policy commitment without measured results. Keep the answer as declared rather than assigning a sustainability rating. Compare the extracted supplier name, questionnaire reference, response date and any line rows with a reviewer's checked reference before enabling downstream actions.
Compare extracted values with a reviewer’s reference set. Record corrections, unresolved fields, review time, and credits used before connecting downstream actions.
The free plan’s credit limits apply. Assisted pilots are scoped with Dokyumi before work begins.
Expand when the next process is ready
Add recurring extraction capacity when completed questionnaire intake becomes routine. Reuse this field contract for layouts that express the same information; create a separate schema when the next document has different fields or review requirements.
For a tailored implementation
Discuss document volume, page lengths and schema setup for supplier sustainability document coordinators. Bring difficult completed questionnaire samples and the review requirements your implementation must preserve.
Talk through document mix and volumeStart small. Add capacity as intake grows.
All self-service plans include the REST API, upload-site webhooks, custom confidence thresholds, and schema inference. Choose by volume, schema count, and upload sites.
Each document uses one credit per 5 pages, rounded up. An 8-page file uses 2 credits. Self-service files can be up to 50 pages; larger files, custom-built schemas, and additional volume are quoted through Enterprise. Full pricing details
Questions about supplier sustainability questionnaire capture
Which fields can I capture from a completed questionnaire?
The starter schema contains supplier name, questionnaire reference, response date, reporting period, declared practices, supporting references. Edit those definitions and choose your required fields before saving. Array fields include defined sub-fields so row values have a validation structure.
What needs review in supplier sustainability questionnaire capture?
A questionnaire reports a policy commitment without measured results. Keep the answer as declared rather than assigning a sustainability rating. Check the original source alongside model-reported confidence and validation output; completion status describes the extraction result, not the business decision.
How does this data reach your supplier or purchasing review queue?
Save the schema, then send one supported PDF or image to POST /api/v1/extract with its slug. The response contains the data, model-reported confidence, validation and result status. Your application maps reviewed values to the destination; upload-site submissions can use a configured webhook. No sustainability rating.
How do I test this workflow on my own documents?
Start free with 25 credits per month, 2 schemas, and 1 branded upload site. The starter schema opens in the schema builder after sign-up. Edit the fields, save it, and upload a representative file through your account or the extraction API. Account documents are stored according to Dokyumi’s privacy policy; contact hello@dokyumi.com for deletion requests and retention requirements.