Permit inspection card indexing
For Construction permit document coordinators
Prepare permit, site, inspection type, result and date as printed from a permit card with fields you can edit. Completion certification external.
25 free credits/month · No card needed
See the workflow and review checksInspect a document example.
Synthetic documents · Expected output- permit reference
- DEMO-PERMIT-0042
- property address
- 100 Example Way, Sample City, CA 00000
- issuing authority
- Example issuing authority - synthetic
- issue date
- 2026-09-30
- inspection rows
- [ { "inspection_type": "Example inspection type - synthetic", "inspection_date": "2026-09-30", "inspector_name": "Example Inspector - synthetic", "stated_result": "Reported result requires qualified review.", "notes_text": "Original synthetic source note for reviewer context." } ]
- stated status
- Submitted for review
{
"permit_reference": "DEMO-PERMIT-0042",
"property_address": "100 Example Way, Sample City, CA 00000",
"issuing_authority": "Example issuing authority - synthetic",
"issue_date": "2026-09-30",
"inspection_rows": [
{
"inspection_type": "Example inspection type - synthetic",
"inspection_date": "2026-09-30",
"inspector_name": "Example Inspector - synthetic",
"stated_result": "Reported result requires qualified review.",
"notes_text": "Original synthetic source note for reviewer context."
}
],
"stated_status": "Submitted for review"
}A complete synthetic document with the visible values shown below. Real responses also include model-reported confidence, validation and result status. Test your own file with this schema.
When this work lands on your desk
A permit card arrives for construction permit document coordinators. The next step needs permit, site, inspection type, result and date as printed, recorded under the correct document reference before the information enters your project document review register.
A permit card shows a passed inspection and an outstanding inspection of another type. Keep the inspection entries separate. This schema keeps the source labels and values explicit so the reviewer can resolve the issue before downstream use.
Start with the documents you already collect
- Permit card PDFs
- Scanned or photographed permit card pages
PDF, JPEG, PNG, TIFF, or WEBP. Send one file per extraction call; create separate schemas when the document types need different fields.
Define the fields
Open the starter schema. Edit field descriptions, mark the values your process requires, and save it in your account.
Extract at intake
Send the document and saved schema slug to
POST /api/v1/extract, or collect the file through a branded upload site.Hand off reviewed data
After checking permit reference, property address, issuing authority, your application maps the reviewed record into your project document review register. Keep the original document reference with the result. Completion certification external. Dokyumi processes one file with a saved schema; your application owns record matching, business rules and updates to other systems.
A schema shaped around the next step.
Start with these fields, then adjust them to match your documents and destination system. The example above shows the data object you are asking Dokyumi to extract.
Download editable starter schemaChoose required fields for your process. The starter schema preserves any defined nested fields; refine line-item structures and test them on representative files.
| Field | Type | What to capture |
|---|---|---|
permit_reference | string | Permit reference exactly as printed in this permit card. Preserve identifiers and qualifiers; do not look up or infer missing information. |
property_address | string | Property address exactly as printed in this permit card. Preserve identifiers and qualifiers; do not look up or infer missing information. |
issuing_authority | string | Issuing authority exactly as printed in this permit card. Preserve identifiers and qualifiers; do not look up or infer missing information. |
issue_date | date | Issue date explicitly printed in this permit card. Keep it distinct from other dates; leave it empty if no calendar date is stated. |
inspection_rows | array | Every visible inspection rows row in this permit card. Preserve separate rows, labels and qualifiers; do not merge entries or reconstruct missing ones. |
stated_status | string | Status exactly as the document describes it. Do not infer authorization, settlement, completion or current validity. |
Give exceptions a clear path to review.
Dokyumi returns a model-reported confidence map, validation details, and a completed or review status for produced results. Check required fields and your business rules before passing data onward.
A completed extraction describes the extraction result. Your application and reviewers own matching, approvals, routing, and updates to other systems.
Read the response contractChecks for this process
- A permit card shows a passed inspection and an outstanding inspection of another type. Keep the inspection entries separate.
- Check issue date against their own printed labels; leave an unstated date empty instead of deriving it.
- Compare every inspection rows row with the source, including continuation pages, separate categories and repeated table headings.
Prove the fit on a representative batch.
Test permit card examples from the layouts your team actually receives. Include the exception described here: A permit card shows a passed inspection and an outstanding inspection of another type. Keep the inspection entries separate. Compare the extracted permit reference, property address, issuing authority and any line rows with a reviewer's checked reference before enabling downstream actions.
Compare extracted values with a reviewer’s reference set. Record corrections, unresolved fields, review time, and credits used before connecting downstream actions.
The free plan’s credit limits apply. Assisted pilots are scoped with Dokyumi before work begins.
Expand when the next process is ready
Add recurring extraction capacity when permit card intake becomes routine. Reuse this field contract for layouts that express the same information; create a separate schema when the next document has different fields or review requirements.
For a tailored implementation
Discuss document volume, page lengths and schema setup for construction permit document coordinators. Bring difficult permit card samples and the review requirements your implementation must preserve.
Talk through document mix and volumeStart small. Add capacity as intake grows.
All self-service plans include the REST API, upload-site webhooks, custom confidence thresholds, and schema inference. Choose by volume, schema count, and upload sites.
Each document uses one credit per 5 pages, rounded up. An 8-page file uses 2 credits. Self-service files can be up to 50 pages; larger files, custom-built schemas, and additional volume are quoted through Enterprise. Full pricing details
Questions about permit inspection card indexing
Which fields can I capture from a permit card?
The starter schema contains permit reference, property address, issuing authority, issue date, inspection rows, stated status. Edit those definitions and choose your required fields before saving. Array fields include defined sub-fields so row values have a validation structure.
What needs review in permit inspection card indexing?
A permit card shows a passed inspection and an outstanding inspection of another type. Keep the inspection entries separate. Check the original source alongside model-reported confidence and validation output; completion status describes the extraction result, not the business decision.
How does this data reach your project document review register?
Save the schema, then send one supported PDF or image to POST /api/v1/extract with its slug. The response contains the data, model-reported confidence, validation and result status. Your application maps reviewed values to the destination; upload-site submissions can use a configured webhook. Completion certification external.
How do I test this workflow on my own documents?
Start free with 25 credits per month, 2 schemas, and 1 branded upload site. The starter schema opens in the schema builder after sign-up. Edit the fields, save it, and upload a representative file through your account or the extraction API. Account documents are stored according to Dokyumi’s privacy policy; contact hello@dokyumi.com for deletion requests and retention requirements.